Acrobat and PDF software solutions

 

Mapsoft OpenOptions
Version 1.5

A Publishing Tool for use with Adobe® Acrobat®
(Version X upwards)

Running under WindowsTM Operating Systems

Issue 3
March 2021


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Introduction

You can use OpenOptions to change the default appearance of PDF file(s) when they are opened within Acrobat. Acrobat offers a built-in facility to control the default File Open options (via the File > Document Info option). Within Acrobat these features have to be set on a file-by-file basis (by selecting the File > Save As menu item).

Using the OpenOptions Tool

To set the file open options for the current document:

1.      Open the appropriate document.

2.      Select Plug-Ins > Mapsoft >OpenOptions... from Acrobat's main menu.

3.      The OpenOptions dialog box now displays:

create options for opening a pdf file

See the section File Open Options below for full details on the options available here.


4.      Select the options you require from the drop-down lists associated with the View, Magnification and/or Page Layout fields.

5.      Enter the page number of the first page you wish to be displayed (if it is anything other than the first page in your document) in the Page number field.

6.      Check those options from the Window options group that you wish to set.

7.      Check those options from the User interface options that you wish to set.

8.      Optionally, enter a name for your configuration into the Name Configuration field and click the Save button to save this particular configuration for later re-use, or for use with Mapsoft's unique macro builder too, Automator, which can be purchased from the Mapsoft website: www.mapsoft.com.

9.      Click the OK button.

Saving an OpenOptions Configuration

To save a particular OpenOptions configuration for later re-use, simply enter a name for it into the Configuration Name field, then click the Save button. This makes this configuration available for re-use in another session of OpenOptions. It also makes it available for use with Automator, Mapsoft's unique automation tool which allows you to work with multiple files in batch mode.

Once saved, you can delete any existing OpenOptions configurations you no longer require simply by selecting the appropriate one from the drop-down list in the Configuration Name field and then clicking the Delete button.

File Open Options

The following options can be set in the OpenOptions dialog box:

Initial view

Determines the way in which your PDF document displays when it is opened. You can set:
View
The initial view. Make your selection from the drop-down list associated with this option. The initial default Do not change forces your viewer to display the document using the same defaults that were used when that document was last saved.
Magnification
The magnification at which your document displays. Again make your choice from the drop-down list associated with this option. Do not change is the initial default setting.
Page Layout
The page layout to be used when viewing your document. Again make your choice from the drop-down list associated with this option. Do not change is the initial default setting.
Page Number
The number of the first page to be displayed in your viewer. Initially this defaults to the first page in your document.

Window Options

Sets various options controlling the size and appearance of the window in which your document displays when it is opened in your viewer. These options are initially shown with a gray tick in their associated checkbox, indicating that OpenOptions will leave their current settings unchanged. However, if you toggle any of these options on or off here, then the display will be changed within the PDF file.
Resize window to initial page
The widow in which your document displays is resized to fit the size of the initial page in your document.
Centre window on screen
The window in which your document displays is centred on your screen.
Open in full screen mode
The window in which your document displays is enlarged to fill the whole of your screen.

User Interface Options

Sets various options controlling the appearance of the user interface in which your document displays when it is opened in your viewer. You can hide any or all of the following by clicking on their associated check box:
Menubar
Toolbar
Windowbar

Current

Sets options to those currently used by the PDF file.

Clear

Reverts OpenOptions settings to default options.

Name Configuration

The name under which your new configuration is to be saved. Saving a configuration ensures you can use it again, or you can use it in conjunction with the Automator facility.